It’s not uncommon that Olympia Moving & Storage has to provide a Certificate of Insurance (COI) for our clients’ moves. But what exactly is a certificate of insurance, and do you need one for your move?
Do I need a Certificate of Insurance?
This is a document that usually applies to moves in an urban city, so it comes up a lot in our hometowns of Boston, MA and Washington, DC. If you are moving in or out of an apartment building, high rise, or a property with building managers, there’s a good chance that the managers of the property require a certificate of insurance for any moving company that works on the premises. Simply ask your building’s management if this is a document they require from moving companies, and don’t forget to ask the management of the property you’re moving into as well!
What exactly is a Certificate of Insurance?
This is a document from the moving company’s insurance company. The document a) verifies that the moving company is insured and b) specifies conditions that the insurance will be used. In other words, the building management wants this document because they know that it is the nature of moving that sometimes property damage occurs. Therefore, if the moving company does damage the building, the management already has documentation to know that the moving company is insured and can pay for the damages if necessary.
How do I get a Certificate of Insurance from Olympia Moving & Storage?
All you have to do is ask! Your sales rep or moving coordinator will ask for the contact information for your building management. We’ll coordinate directly with them, and you don’t have to worry about a thing! Basically, Olympia needs to ask the building management for their fax number, the certificate holder and certificate holder address, and the additionally insured that the building wants on the document. Olympia then asks our insurance company to produce a Certificate of Insurance with this information and the insurance company faxes it over to your building’s management.
What happens if I don’t request a necessary certificate of insurance when I book my move?
You should always ask your building management whether a moving company certificate of insurance is needed at least several days before the move. Ideally, Olympia should know whether a certificate of insurance is needed at the time of booking, that way they can square away all your move details right away, and you’ll have nothing to worry about leading up to move day!
If Olympia is not made aware that a certificate of insurance is necessary, the consequences can be costly. The crew may show up on move day and your building management will not let us in! The crew then has to wait around for the building, moving company, and insurance company to sort out the certificate of insurance so they can come inside and begin the work. Not only does this delay your move, but all this wasted time is included in the crew’s chargeable hours, which are charged to you.
Extra moving tip
Even if you don’t actually need a certificate of insurance, it’s not a bad idea to ask moving companies whether they can provide one. If a moving company can’t provide a certificate of insurance, that means that they’re not insured! That would definitely be a red flag that you are not dealing with a professional moving company!