Hybrid Office Moves: Olympia’s Approach to Modern Corporate Relocation

The way we work—and the way we move—has changed. Hybrid work is no longer an experiment; it’s the new norm. As organizations embrace flexible schedules and distributed teams, their relocation needs are evolving. Massive corporate relocations are being replaced with phased transitions, strategic downsizing, and multi-stop logistics.

At Olympia, we’ve reimagined our services to meet this moment. Hybrid office moves are more customized, more complex, and more focused on long-term flexibility. We’re proud to help companies navigate this transformation with confidence and clarity.

Understanding Today’s Office Relocations

Smaller Offices, Smarter Spaces

With fewer employees in the office every day, companies are rethinking their space usage. Many are downsizing their footprints, adopting shared‑desk (“hoteling” or “hot‑desking”) arrangements, and converting private offices into collaborative zones.

• According to a survey of more than 500 business owners and facilities managers by Robin Powered, 80 percent of companies have downsized their office space since the pandemic, and 75 percent plan to reduce square footage further in 2024

At the same time, CBRE reports that organizations have reduced individual “me” spaces—like private offices and assigned desks—from 56 percent down to 45 percent of floor area, while increasing collaborative “we” zones from 14 percent to 20 percent.

These trends reflect a fundamental shift in office strategy—prioritizing flexibility, efficiency, and enhanced collaboration over static, full-time occupancy.

Olympia helps organizations right-size their workspaces, offering:

• Strategic planning to determine what stays, what stores, and what goes
• Furniture removal, donation, and liquidation services
• Modular furniture setup for flexible layouts
• Minimal-disruption scheduling to keep teams productive during the move

Olympia Client Spotlight: A financial services firm in Cambridge reduced its footprint by 50 percent. Olympia managed the transition across three phases—relocating departments, storing legacy items, and installing modular furniture for a shared-desk configuration.

Multi-Destination Moves Are the New Standard

Today’s corporate moves often involve more than one destination. Businesses may need to:

• Ship equipment to employees working remotely
• Outfit satellite offices in new regions
• Place excess assets in storage
• Coordinate coworking space setups

These aren’t one-day jobs—they’re strategic projects. Olympia’s commercial move consultants coordinate every leg of the journey, ensuring consistency and control from start to finish.

IT Is Now the Priority

Technology powers the hybrid office. That means your servers, monitors, laptops, and infrastructure need to move securely—and be operational as soon as the move is complete.

Olympia offers dedicated IT relocation services, including:

• Secure packing and transport of tech assets
• Serialized asset tracking with barcode labeling
• Chain-of-custody documentation for sensitive equipment
• Desk-side reassembly and post-move IT staging

We’ve seen growing demand for cable management, workstation disassembly, and equipment distribution to remote staff—especially in hybrid-ready spaces where functionality must be restored fast.

Adapting to Hybrid: New Challenges, Smarter Solutions

Hybrid moves come with unique challenges. Olympia is equipped to handle every variable:

1. Decentralized Logistics

Hybrid moves often involve more than a single destination. We manage the complexity of coordinating deliveries across multiple endpoints—including headquarters, satellite offices, coworking spaces, storage facilities, and even individual employee homes. Olympia ensures that every asset reaches the right place, at the right time, with clear communication and centralized oversight.

2. Phased Timelines

Moves now unfold over weeks or months. Our project managers create detailed timelines and coordinate repeat visits to ensure smooth transitions.

3. Increased Storage Needs

Excess inventory like furniture and files often doesn’t fit into the new layout. Olympia offers:

• Temperature-controlled and secure storage
• Barcode-based digital inventory tracking
• On-demand retrieval and redistribution

4. Disruption-Free Execution

Many hybrid moves happen during business hours. Our crews deliver white-glove service with as little interruption as possible to your day-to-day.

How Olympia Supports the Modern Workplace

Custom-Tailored Relocation Plans

No two hybrid moves look the same. Each company has its own structure, workflow, and timeline—and that means off-the-shelf moving plans just don’t cut it. Olympia takes a consultative approach to every project, developing strategies that align with your business goals, employee schedules, and infrastructure needs.

Our relocation plans are built for flexibility and scalability, offering services like:

• Pre-move site surveys and consultations
• Department-by-department phasing
• Coordination with IT, HR, and facilities teams
• Remote equipment distribution planning

Full-Service Storage Solutions

The rise of hybrid work has redefined how companies use—and store—their physical assets. With fewer employees in the office full-time, many organizations are left with surplus furniture, archived files, and IT equipment that no longer fits into the daily workspace but still needs to be managed. That’s where Olympia’s flexible storage solutions come in.

Our facilities are built to adapt to these changing needs, offering:

• Short- and long-term options
• Climate-controlled storage for sensitive materials
• Scheduled pickups and deliveries
• Secure, online inventory management for easy access

Whether you’re in the middle of a phased relocation, holding onto legacy assets, or simply creating space for a more agile office layout, Olympia provides the storage support to keep your transition seamless and organized.

Office Decommissioning with Purpose

As companies adapt to hybrid models, many are consolidating offices, downsizing their footprints, or exiting underutilized spaces altogether. These transitions often come with the complex task of clearing out spaces quickly, efficiently, and in a way that aligns with corporate sustainability goals. That’s where Olympia’s full-service decommissioning solutions step in.

• Removal and donation of furniture
• E-waste recycling for electronics
• Final clean-outs and broom sweeps
• Asset resale or liquidation support

We prioritize sustainability whenever possible, helping companies reduce waste while meeting lease obligations.

Certified for Office Moving Excellence

In our ongoing effort to stay ahead of evolving office relocation practices—and to better support our corporate partners—Olympia invests in the highest levels of industry training. That’s why we’re proud to be an IOMI® Certified Office Mover®, trained by the International Office Moving Institute: a respected, independent organization focused exclusively on performance-based education.

This certification means our team knows how to:

• Prevent damage to furniture, walls, and technology
• Safeguard elevators, floors, and common areas
• Use time-tested estimating models to stay on schedule and on budget

Looking Ahead: What’s Next for Office Moves?

Hybrid work isn’t just changing where people work—it’s changing how businesses think about relocation, asset management, and long-term flexibility. At Olympia, we’re not just responding to this shift—we’re anticipating it. By investing in smart tools and sustainable partnerships, we’re helping organizations move with purpose

• Barcode-based asset tracking
• Smart dashboards for inventory visibility
• Strategic partnerships with coworking providers
• Carbon offset options for eco-conscious relocations

Office moving isn’t just about boxes and trucks anymore. It’s about helping organizations adapt, evolve, and thrive in a new era of work.

Ready to Move Smarter?

Whether you’re shifting a small team or restructuring your entire footprint, Olympia brings strategy, expertise, and care to every step of the process.

Book Your Commercial Move With Us Today

Email info@olympiamoving.com to speak with a commercial move specialist and discover how Olympia can support your next step.